Atlas Solo

What is Atlas Solo

Atlas Solo is your private personal workspace within the ProMediaFlow platform. While other areas of the platform are built for shared organizational workflows, Atlas Solo is designed specifically for "just me." It serves as a private twin to the main system, providing a completely isolated workspace for each persona you manage—such as different professional roles, personal brands, or parallel identities like actors, athletes, and freelancers.

Within each workspace, you can manage tasks, calendars, goals, relationships, and specialized AI helpers without any information bleeding across your different contexts. Your schedule availability is consolidated into a single view so others can see when you are free or busy, but your private meeting details are completely protected.

Getting started

To open the application and access your workspace:

1. Open the Workspaces menu or view in the application to see all the personas you currently own or manage.
2. Select the persona workspace you wish to open.
3. Once opened, you will see your workspace dashboard, which includes your personal tasks, calendar, goals, relationships, active AI subagents, and a historical activity feed.

Note: Access to each workspace is controlled by ownership. Depending on your configuration, you may have full editing permissions or read-only access. AI-powered operations (such as delegating tasks to subagents) utilize your workspace resources and consume credits.

Key capabilities

• Task delegation: Automatically hand off work to active AI subagents. With a single click of the Distribute button, the system evaluates the requirements of your task and routes it to the most qualified active subagent.
• Subagents: Hire lightweight AI assistants to perform specialized tasks like research, writing, or scheduling on your behalf.
• Private workspaces: Keep your different professional or personal identities entirely separate. Tasks, calendars, goals, and contacts in one persona's workspace never cross over into another.
• Personal tasks: Create, prioritize, and close tasks scoped to one persona. You can easily filter lists by status, priority, or due date at a glance to see what needs attention.
• Integrated calendar: Schedule meetings, focus blocks, deadlines, travel, shoots, personal events, and health activities with built-in Google Calendar synchronization support.
• Goal tracking: Record and monitor your long-running targets—including current progress, target metrics, and deadlines—to ensure daily tasks and suggestions remain aligned with what you are trying to achieve.
• Relationship management: Keep track of the key people in each persona's network. The application automatically flags contacts when too much time has passed without communication, prompting you with follow-up suggestions to keep the relationship active.
• Activity feed: Review a chronological daily log of everything that has occurred within a persona's workspace, including completed tasks, scheduled events, and actions taken by your AI assistants.

How to use it

Managing Tasks and Setting Priorities

Within your persona's workspace, you can manage your work queue:

1. Go to the Tasks tab.
2. Create a task by typing a title (up to 240 characters) and selecting a priority (such as low, medium, high, or urgent).
3. Update the task status (such as Backlog, Todo, In Progress, Review, or Done) as you make progress. You can also filter your tasks at any time by these statuses.

Hiring and Delegating to AI Subagents

You can automate your workflow by handing off tasks to specialized AI helpers:

1. Ensure you have active subagents assigned to your persona in the Agents tab.
2. When creating or editing a task, you can assign required skills or specify a role in the title.
3. Select the task (or multiple tasks) and click the Distribute button. The system automatically calculates which subagent is the best match based on overlapping skills, matching roles in the task title, or a baseline assistant role. Once delegated, the task status automatically updates from "Backlog" to "Todo."

Scheduling Events and Sharing Availability

Keep your schedule updated while preserving your privacy:

1. Open the Calendar tab.
2. Create a new event by entering a title, starting time, and ending time.
3. Select an event category (such as meeting, focus block, travel, shoot, personal, sport, or health).
4. Set the event's Visibility:
   • Public: Anyone can see the event and its title.
   • Free/Busy: Others can see that you are occupied at this time, but the title and details remain hidden.
   • Private: Fully hidden from public views.
5. Add attendees by entering their user accounts or email addresses. When added, the event will automatically synchronize with their personal calendar feeds.

Monitoring Goals and Relationships

To keep your persona's long-term plans on track:

• Goals: Create a goal, set a target value, specify a unit of measurement, and track your progress over current quarters or set deadlines.
• Relationships: Log important contacts and network partners. The system will monitor your interaction history and surface helpful prompts when it is time to reach out and keep the relationship active.

Tips & notes

• Read-only restrictions: If you have read-only access to a persona's workspace, you can view all tasks, calendars, and goals, but any attempt to create, edit, or delete items will be blocked.
• Co-ownership: A persona workspace can have more than one owner (for example, a manager who co-runs a workspace with a creator). All co-owners can view and manage the same events, tasks, and data.
• Event privacy safety: The platform’s shared availability view displays your free/busy times across all personal and organizational calendars to prevent scheduling conflicts, but it strictly hides details of any events marked "Private" or "Free/Busy." Only events marked "Public" will show their title to others.
• Task status labels: You may occasionally notice slight naming differences for task statuses between different views in the application (for example, a task showing as "Backlog" in your main list view vs. "Todo" on a simplified board).
• Delegate requirements: To use the automatic task distribution feature, you must have at least one active subagent configured for your persona. If no agents are attached to your persona, the delegation process will fail.