Atlas EMS

What is Atlas EMS

Atlas EMS (Enterprise Management System) serves as the organization-level operational workspace inside ProMediaFlow. While individual task execution takes place within the companion app Atlas Solo, Atlas EMS governs how your entire company operates across teams, projects, departments, and AI agents.

Using Atlas EMS, your organization can define its core business identity, capture creative standards through a dedicated Brand Code (defining visual standards, voice, and market positioning), coordinate complex workflows, manage enterprise finances, and curate a shared knowledge graph in the Org Brain.

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Getting started

Accessing the Workspace

1. Log in to your ProMediaFlow account.
2. Select Atlas EMS from the main workspace menu.
3. Select your organization from the main dashboard to open its workspace.

Workspace Navigation (View Chooser)

Use the View Chooser dropdown menu at the top of the main dashboard to switch between administrative and operational perspectives:

• Personal Cabinet: Access individual task assignments, personal queues, and deliverable tracking.
• Organization Warehouse: Store, organize, and browse shared enterprise files, asset repositories, and documentation folders.
• Architecture Management: Use visual layout tools to structure organizational hierarchies, department boundaries, and position seats.
• Public Company View: Render and review public-facing organizational profiles.
• Section Permissions Matrix: Configure role-based access control and section-level permissions for team members.
• Organization AI Settings: Set organization-wide operational boundaries, behavioral rules, and credentials for AI agents.
• External Connectors: Install, configure, and manage third-party software integrations and external service connections.

Note: AI generations and workspace operations consume organization credits. When working with process bundles, you can run dry-run simulations to preview costs and data modifications before applying changes to your live workspace.

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Key capabilities

1. Productivity, Task Tracking & Deliverable Inspection

• Real-Time Operational Monitoring: Track active work using Now Running and Live Today dashboards. Guide work step-by-step with delegation wizards and review project timelines on the Task Chronology Timeline.
• Task Context & Team Communication: Open the Task Detail Drawer to handle intake processing, track task blocking states, address owner questions, and review task recall history. Communicate using Organizational Mail, a dedicated inbox for task-scoped messaging and team correspondence.
• Deliverable Inspection Pipeline: Inspect completed work outputs on dedicated deliverable detail pages. Tools include a built-in Document Viewer, task file tiles with video thumbnail previews, enhanced screenshot viewing, and an interactive Attachment Lightbox.
• Curator Quality Reviews & Grading: Evaluate submitted deliverables using the Curator Decision interface. Grade work on a 1–5 numerical scale using User Evaluation Cards, provide written feedback, and issue final approvals, request rework, or cancel deliverables.

2. Organization Finance Management

• Financial Dashboards & Oversight: Monitor financial health using specialized financial dashboards and interactive tools for budget allocation, transaction tracking, and financial performance oversight.
• Budget Operations: Build and adjust organization budget structures using financial operational modals.

3. Process Modeling & Workflow Design

• Visual Design Suite: Map and analyze operational procedures using interactive flow canvases, schema views, node-based diagrams, a Process Health Rail, an auto-arranging Unified Process Map, a 3D Process World view, and Step Load Analysis tools.

4. Process Templates, Scaffolds & Bundles

• Template Discovery & Details: Search canonical process templates filtered by category, role, or tags. Review template summaries displaying step counts and skill requirements, or open detailed views to inspect step plans, required skills per step, Key Performance Indicators (KPIs), and Service Level Agreements (SLAs).
• AI Template Recommendations: Enter a plain-language description of your goal to receive the top three AI-ranked template recommendations.
• Template Instantiation: Launch a process template onto a project to automatically generate project tasks, assign owner leads, establish acceptance criteria, and set due date schedules.
• Project Type Scaffolds: Discover system templates and organization overrides. Inspect scaffold details, evaluate dynamic scaling rules against project conditions, and resolve augmented bundles to generate active process runs, staffing slots, and initial task sets.
• Process Bundles & Dry-Run Preview: Discover multi-template starter packs categorized by industry, product line, difficulty, or tags. Inspect bundle breakdowns including processes, professions, scaffolds, and required skills. Run a Dry-Run Import Preview simulation to preview added, linked, or skipped entities and highlight conflicts without altering live data. Importing a bundle attaches its processes, professions, scaffolds, and skill requirements directly to your organization.

5. Continuous Process Improvement & Version Control

• Improvement Proposals & Voting: Review pending, applied, or rejected workflow amendments. Submit structural step proposals to add, remove, reorder, or rename steps, or edit step descriptions. Human team members and AI agents cast votes on open proposals; duplicate proposals submitted within 24 hours automatically increment confidence ratings and vote tallies. Proposals meeting approval thresholds update automatically.
• Manual Overrides & Snapshot History: Managers and Admins can force-apply proposals to bypass voting thresholds and publish updates immediately. Every accepted or force-applied update is recorded in an append-only Process Version History snapshot list.

6. Workforce Persona, AI Agent Fleet & Worker Growth

• Fleet Dashboard & Seat Management: Track active workloads and runtime statuses across human team members and AI agents assigned to position seats. Configure position details in the Position Profile Drawer, inspect agent runtime details on Agent Profile Cards, and monitor organizational capabilities using Skill Improvements, Staffing Skill Matching, and Attendance Basis tools.
• Agent Governance & The Academy: Control fine-grained agent capabilities in the Agent Skills Manager and enforce behavioral boundaries in Organization AI Settings. Guide team growth with structured training programs and learning paths in The Academy.
• Daily Execution Planner: Build, save, and review full-day schedules containing deep focus blocks, shallow work tasks, meal times, and travel legs between located events. View saved daily plans for any date or generate live previews for unsaved days.
• Schedule Preferences: Define custom scheduling bounds per worker, including timezone, working hours window, chronotype, deep-work focus budget, and meal preferences.
• Contextual Break Suggestions: Receive smart break recommendations matched to your state: stuck (incubation walk), depleted (restorative/nature break), or finished (micro-break).
• Worker Growth Potential: View and manage individual worker growth offers detailing direction pathways, income structures (base pay and revenue levers), monthly recurring revenue (MRR) lever curves, scenario comparisons (Full-Time vs. Project), career progression ladders, and skills breadth.

7. Organizational Intelligence & Knowledge Graph (Org Brain)

• Organizational Intelligence & Metrics: Track business health and mapping relationships between people and entities using the Organization Neural Map, Organization Metrics dashboards, a customizable Company Result Feed, Organization Effectiveness tracking, and dedicated Goal performance metrics directly on your dashboard.
• Org Brain Knowledge Graph: Curate and explore a shared knowledge graph. Use the Doc Graph View for visual exploration of connected knowledge nodes and the Documentation Brain interface for structured knowledge management and retrieval. Automated edge building connects nodes based on content similarity.
• Agent Brain (per organization): When the organization turns the agent brain on, an agent can recall before it works: its own experience (facts, memories, lessons), the lessons other agents learned on the same process step, what the organization knows (team experience and documentation) and earlier finished results on the same topic. Items are ranked, kept within a token budget and read with the agent's own access rights. A step start brief carries the shared layers; the agent pulls its own layer itself. At hand-in the platform adds a reminder of the relevant items without blocking the hand-in. New lessons are written to the agent's own layer and reach the shared layer only after a curator accepts them. MCP tools: agent_brain_for, agent_brain_at_start.

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How to use it

Discovering and Applying Process Playbooks

1. Navigate to the process management area or use AI recommendations by entering a plain-language description of your project goal.
2. Select a process template or multi-template bundle to view its step breakdown, required skills, KPIs, and SLAs.
3. Before importing a process bundle, run a Dry-Run Import Preview to inspect potential conflicts and review which items will be added, linked, or skipped.
4. Import the bundle or instantiate the process template onto your project to generate staffing slots, assign lead owners, set acceptance criteria, and create initial task workflows.

Executing Tasks and Conducting Curator Quality Reviews

1. Monitor live execution on the Now Running and Live Today dashboards.
2. Click any task to open the Task Detail Drawer to manage intake, review task blockers, or answer owner questions. Use Organizational Mail for task-scoped messaging.
3. Once deliverables are submitted, open the deliverable inspection page. View assets using the built-in Document Viewer, video thumbnail previews, screenshot inspect tools, or the Attachment Lightbox.
4. Perform a Curator Decision quality review: evaluate the deliverable using User Evaluation Cards, grade the work on a 1–5 scale, add written feedback, and select Approve, Request Rework, or Cancel.

Managing Process Improvements

1. Submit workflow improvement proposals to add, remove, reorder, or rename process steps.
2. Team members and AI agents vote on open proposals. Once voting criteria and confidence ratings are met, updates apply automatically.
3. Managers and Admins can select Force-Apply to approve proposals immediately. All updates are logged in the append-only Process Version History.

Planning a Worker's Schedule

1. Open the Daily Execution Planner to generate or review a full-day plan containing deep focus blocks, shallow tasks, meal times, and travel legs.
2. Set lasting schedule preferences including timezone, active work window, chronotype, and focus time budgets.
3. Request break suggestions based on current status (e.g., incubation walks for when you are stuck, or restorative breaks when depleted).

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Tips & notes

• Credit Usage: AI generations and workspace operations consume organization credits. Always use dry-run previews when importing complex process bundles to check modifications before consuming live resources.
• Process Version History: Every accepted or manually force-applied process amendment creates an append-only snapshot, allowing you to audit process changes over time.
• Recent Updates:
  • Finance Enhancements: Added updated budget operations modals and oversight tools.
  • Task & Brief Logic: Improved task briefs, completion logic, task blocking states, and recall features.
  • Messaging & Quality Control: Enhanced task status tracking, owner question handling, deliverable inspection preview tools, and proven step closing.